Privacy Policy

VisitBrief is a pilot-phase communication aid that helps patients and caregivers organize appointment information into a clinician-ready brief. This page summarizes what data we collect, how we use it, where it is handled, and how to contact us about privacy questions.

Information We Collect

• Account data such as your email address for passwordless sign-in.
• Profile details you enter, such as name, year of birth, and pronouns.
• Interview responses, health context, generated briefs, and related app records.
• Operational security data such as authentication events and limited incident logs.
• Limited request metadata needed to operate and secure the public web service.
• Browser storage and cookies used for essential preferences, such as language selection, analytics consent, and optional local-only vault settings.

How We Use Information

• To authenticate you and let you access your account.
• To store your profile, interview responses, and generated briefs.
• To display briefs and support the print and export options currently available.
• To remember local browser preferences you choose on this device.
• To monitor availability, investigate incidents, and improve the pilot.

Service Providers and Data Handling Locations

• Supabase (Canada Central): persistent storage for application data, authentication, database records, and related service data.
• Cloudflare: public HTTPS request proxying, TLS delivery, and cached public assets through a global edge network.
• Hetzner (Germany): current web application runtime and request processing for the public app.

VisitBrief follows a Canada-first posture for persistent application data. Persistent user data is stored in Supabase's Canada Central region. Public request handling and application runtime currently occur outside Canada through Cloudflare and a Germany-based Hetzner VPS, so some request processing and operational metadata may be handled outside Canada.

Your Choices and Rights

• You can review and edit information in your profile and interview responses.
• You can print or save a generated brief and export the brief data formats available in-app.
• You can delete saved briefs from the product today.
• You can contact us to request broader account, export, correction, or deletion support.

The current pilot does not yet expose in-product care-circle sharing, clinician share links, or a user-facing activity log view.

Pilot Status

VisitBrief is currently operating in a pilot-phase posture. We may update these privacy disclosures as the product, infrastructure, and legal review process evolve. Material updates will be posted on this page with a revised date.

Contact

For privacy questions or requests, contact [email protected].